In most organisations, procurement is not responsible for travel procurement, as it is usually handled by executives or a travel manager. If this is the case, it may surprise you to learn that travel is one of the biggest corporate expenses that you can control.
If you let executives and employees handle travel, your company may be paying more than necessary for car rentals, hotels, and airfare. It is because executives are not travel procurement professionals, and do not know where to get the best deals.
Here are some ways that organisations can significantly save on travel procurement:
It is essential to check the travel needs of your company and then look at the marketplace to find what is available. This way, you will have a clear understanding of your requirements and be able to find the right solutions and travel partners to meet them.
Find different travel options
Travel procurement is not just about centralising travel for the company. It is also about better managing the costs, with the right systems and procedures. Weigh the options in front of you and create procedures to access them. Choose an option that helps you save money for your organisation without compromising the quality of travel.
Check consumer travel sites
There are several consumer travel sites adapted for businesses. You can use the sites that allow you to compare and search fares while also offering extra features, such as standard reporting packages and travel policy compliance. You can use features created for business travellers to improve your travel procurement and internal systems and procedures.
Do not ignore low-cost carriers
The UK has low-cost carriers that you can use for business travel. If executives do not have to use long-haul flights, you can opt for these airlines. But, research the carriers so that your executives get the best value.
These are some of the ways an organisation can handle travel procurement to minimise business-related travel costs.