Procurement of Christmas: buying Christmas items

Ask each department to prepare its corporate gift list well in advance. This way, you…...

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It is the time of the year when procurement professionals get busy sourcing Christmas items and corporate gifts. It can be a demanding and stressful job finding the right gifts and accommodating last-minute requests from executives and management. But, when it comes to procurement of Christmas, there are ways to get organised and ensure that each procurement goes smoothly.

Get the list ahead of time

Ask each department to prepare its corporate gift list well in advance. This way, you will have enough time to categorise the gifts and ensure each procurement professional in your team knows what to source. Also, if executives and decision-makers provide their list in advance, you will have time to accommodate any changes.

Ensure on-time delivery

Everyone is busy during the festive season, especially the delivery personnel. So, make sure you arrange delivery of gifts so that recipients get them on time, before offices close for the festive season, which will help to maintain your brand and organisational reputation.

If the number of gift deliveries is too large for one person, divide the delivery to optimise logistics by using several delivery partners. Make sure that as soon as the order arrives, you process it and ensure it is available for delivery. This way, there will be no risk of delay.

Maintain an up-to-date supplier database

Whether it is gifts or Christmas items, make sure you don’t wait until the last minute to find suppliers. Create and maintain a supplier database for Christmas items and gifts so that you know what to source from whom. You may sometimes need to depend on single-source suppliers and should nurture a relationship with them throughout the year, not just when procuring items. Establishing a long-term relationship with suppliers for Christmas items and gifts will help to reduce cost, ensure high quality, and maintain sustainable supply chains.

Use these tips to source and procure high-quality Christmas items and gifts at affordable prices before the seasonal rush.

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